Privacy Policy – Qubic Tax Limited

Effective date: 22.08.2016

Qubic Tax Limited (we or us) are committed to protecting and respecting your privacy.


This policy (together with our website Terms of Use, as set out at here and the terms of engagement) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. 

By visiting or contacting us, Qubic Tax Advisory Limited or Qubic Trustees Limited, you are accepting and consenting to the practices described in this policy.

For the purpose of the Data Protection Act 1998, the data controller is Qubic Tax Limited.


We may collect and process the following data about you:

2.1             Information you give us.  You may give us information about you by filling in forms on our website or by corresponding with us by e-mail or otherwise.  This includes information you provide when you create an account or report a problem with our website.  The information you give us may include your name, address, e-mail address and phone number, financial and credit information and personal description.

2.2             Information we collect about you. With regard to each of your visits to our website we may automatically collect the following information:

2.2.1         technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, the type of mobile device you use, a unique device identifier (for example, your Device's IMEI number, the MAC address of the Device's wireless network interface, or the mobile phone number used by the Device), your login information, browser type and version, time zone setting, browser plug-in-types and versions, operating system and platform;

2.2.2         information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products or services you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number;

2.2.3         details of your use of our website and the resources that you access.

2.3             Information we receive from other sources. We are working closely with third parties (including, for example, business partners, financial advisors, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, credit reference agencies) and may receive information about you from them.

If you contact us, we may keep a record of that correspondence.


Our website uses cookies to distinguish you from other users of our website. This helps us to provide you and other users with a good experience when browsing our site and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on users' browsers or the hard drive of users' computers if users agree. Cookies contain information that is transferred to users' computers' hard drive. We use the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our site. They include, for example, cookies that enable users to log into secure areas of our site or make use of e-billing services.
  • Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our site when they are using it. This helps us to improve the way our site works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise users when they return to our site. This enables us to personalise our content for users, greet users by name and remember users' preferences.
  • Targeting cookies. These cookies record users' visits to our site, the pages users have visited and the links users have followed. We will use this information to make our site and the advertising displayed on it more relevant to users' interests. We may also share this information with third parties for this purpose.

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

Users can block cookies by activating the setting on their browser that allows users to refuse the setting of all or some cookies. However, if users use their browser settings to block all cookies (including essential cookies) users may not be able to access all or parts of our website. Except for essential cookies, all cookies will expire after 12 months.


We use information held about you in the following ways:

4.1             Information you give to us. We will use this information:

4.1.1         to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;

4.1.2         to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about whether provided by us or by Qubic Tax Advisory Limited, Qubic Trustees Limited or any other third party which now or in the future legitimately uses the Qubic name and mark and is described by us as being a firm which is part of the Qubic network. 

4.1.3         to provide you with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you by electronic means (e-mail) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you are a new customer we will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data;

4.1.4         to notify you about changes to our service;

4.1.5         to ensure that content from our site is presented in the most effective manner for you and for your computer.

4.2             Information we collect about you. We will use this information:

4.2.1         to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

4.2.2         to improve our site to ensure that content is presented in the most effective manner for you and for your computer;

4.2.3         to allow you to participate in any interactive features of our service, when you choose to do so and if provided by us;

4.2.4         as part of our efforts to keep our site safe and secure;

4.2.5         to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;

4.2.6         to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.


4.3             Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

We do not disclose information about identifiable individuals to our advertisers, but we may provide them with anonymous aggregate information about our users. We may also use such aggregate information to help advertisers reach the kind of audience they want to target. We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience.


We may share your information with selected third parties including:

5.1             Qubic Tax Advisory Limited, Qubic Trustees Limited and any other third party which now or in the future legitimately uses the Qubic name and mark and is described by us as being a firm which is part of the Qubic network, to provide you with information about other products and services that are similar to those you have already purchased or enquired about or where your enquiry relates to products or services that are provided by one of the aforementioned firms;

5.2             Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you;

5.3             Analytics and search engine providers that assist us in the improvement and optimisation of our site.

We may disclose your personal information to third parties:

5.4             In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

5.5             If Qubic Tax Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

5.6             If we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation, or in order to enforce or apply our terms and conditions and the terms of engagement, to our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.


The data that we collect from you is stored at, a destination inside the European Economic Area ("EEA"). We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting us at or writing to us at Qubic Tax Ltd, St Ann’s Quay, 118 Quayside, NE1 3BD.

Our site may, from time to time, contain links to and from the websites within the Qubic network (which presently includes Qubic Tax Limited, Qubic Tax Advisory Limited and Qubic Trustees).   Qubic Tax Limited, Qubic Tax Advisory Limited and Qubic Trustees Limited are separate legal entities which do not act as agents for and cannot bind one another.  Each entity is liable only for its own acts or omissions and not those of any other firm.  Our site may also contain links to and from the websites of one of our partner networks, advertisers or affiliates.  If you follow a link to any of the aforementioned websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.


The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.


Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy, printing a copy for your records for these purposes.


Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Qubic Tax Ltd, St Ann’s Quay, 118 Quayside, NE1 3BD.



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Qubic Tax London Qubic Tax London Office Location

Floor 17, 30 St Mary Axe
London London EC3A 8BF (map)

Tel: 0207 283 9555

Qubic Tax Newcastle Qubic Tax Newcastle upon Tyne Office Location

St Ann's Quay, 118 Quayside
Newcastle upon Tyne Tyne and Wear NE1 3BD (map)

Tel: 0191 232 2001


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